Fordham Village Hall
Church Road, Fordham, Essex. CO6 5NA/ CO6 3NE (the village hall has no postal address, but either of these will bring you into Church Road. The village hall is set behind the brick built bus stop on the right as you drive up Church Road towards Wormingford. The hall is on the opposite side to the War Memorial and Village Green.) Charity Number 1007775
May 2021 Fordham Times
Covid-19 - Hiring the Hall - Guidelines and Risk Assessments
The Trustees of Fordham Village Hall have decided to re-open the hall for community use on the !st July 2021, but there are conditions that we will ask all users to follow.
Our intention is to keep all users as safe as possible, to prevent transmission of the Covid-19 virus between users of the hall, whilst making the hall available as much as possible. We ask all hirers to adhere to the guidelines which will allow us to achieve this goal for the maximum number of users.
At all times the Trustees will adhere to government guidance relating to the use of multi-purpose community facilities and we strongly recommend that hirers and organisers read the sections relevant to their activities.
This means there are certain types of event that we will not permit. To avoid disappointment we ask that hirers ascertain whether their event is allowable before approaching the booking secretary.
Even so the Trustees of Fordham Village Hall reserve the right to refuse or cancel bookings if events are not, in their view allowable, or to close the hall if mandated by government. We may also need to close the hall without notice for a limited period if someone contracts Covid-19 at an event in the hall or takes part in an event when they are likely to have been infected. If we need to take either of these actions, we will not pay compensation to users affected, but we will refund fees paid in advance.
Apart from the usual Health & Safety Policy, Fire Evacuation Policy, Booking Form and Conditions of Hire forms, there are three extra important documents that hirers and organisers need to be aware of (there are links on the web page to all of those.) We apologise for the paperwork; but it will be a good time to familiarise yourself with the policies and the three extra documents because of Covid; but Trustees must provide these according to government guidelines.
1. Covid 19 Risk Assessment for Fordham Village hall
This document is the risk assessment prepared by the Trustees and used to prepare the action plan for making the Hall COVID-secure. It is available to everyone and will be updated as required.
2. Covid 19 Sample Risk Assement for Hirers
This is a template for an event-specific risk assessment for hirers to use in addition to any other risk assessments they may have drawn up. The purpose of this document is to make hirers aware of Covid-19 related risks they need to plan for. A copy of this must be emailed to the booking secretary prior to hiring.
3. Covid 19 Special Conditions of Hire
This document is a set of guidelines regarding how to plan an event, how to book it, what to do before you go to the hall, what to do when at the hall, how to handle someone falling ill with Covid-19 and what to do after the event is over.
Please provide feedback if you feel that any of the guidance needs clarification or amendment.
If you are not a regular user and would be interested in hiring the Hall, please get in touch with us via the bookings secretary to discuss your requirements. All the hiring documents can be found on the Charges and Policies pages.
We look forward to welcoming you all back to Fordham Village Hall.
Fordham Village Hall Management Committee
Latest editions of the Parish Magazine now available. You can view a coloured copy here.
Copies are delivered to the village by our great band of volunteers. If you do not recieve a copy, you can get a copy from The Three Horse Shoes.
Contact Brian Jones if you have any articles for the magazine at: [email protected]
Fordham Times is published bi-monthly. Please contact the editor Brian Jones if you have any articles for publishing in the next edition. The latest colour edition can be found following the link below.